INFORMATION TECHNOLOGY (IT) IT Equipment Return Protocol ● No later than the last day of employment (last day on campus for faculty), the employee must return all BB&N issued hardware (for example, laptops, phones, I-pads) to HR. When Faculty/Staff voluntarily leave or retire, they have the option to purchase their BB&N issued hardware if they have had the device for more than 3 years based on the current value of the device. If an employee would like to purchase their hardware, they must submit an FMX Ticket for the Technology Help Desk to schedule. Google Suite ● This includes email, google docs, contacts, classroom, keep, etc. ○ Faculty/Staff have the ability to take their data within the G-Suite ecosystem with them when they leave BB&N. If faculty voluntarily resign or retire from BB&N this option will be available to them. If this leave happens at the end of the academic year, Faculty/Staff will have until June 30th to extract their data. ○ If Faculty/Staff voluntarily leave or retire during the academic year, they will also have the ability to take data with them using Google Takeout. In this instance, the Faculty/Staff member should submit an FMX Ticket for the Technology Help desk to coordinate a time when email access will be deactivated. ○ NOTE: In all of these instances BB&N owns all Faculty/Staff data and retains a copy of this data. Documents in Shared, Team Drives are owned and retained by BB&N. 2025-2026 Offboarding Guide | 7