GENERAL POLICIES Performance Management BB&N maintains a personnel 昀椀le for each employee. The personnel BB&N supports and encourages ongoing feedback and dialogue 昀椀le generally includes the employee’s job application, resume, records between employees and managers on a regular basis as well as formal of training, documentation of performance evaluation and other performance management processes. The goal of all performance employment records. management tools is to provide fair, timely and comprehensive Employees who wish to review and/or obtain a copy of their own feedback on a regular basis. personnel 昀椀le must submit a written request to Human Resources. Reasonable Accommodation for Quali昀椀ed Within 5 business days following the receipt of a written request, an Employees with Disabilities employee may review their personnel 昀椀le at BB&N’s o昀케ces and/or To comply with applicable laws ensuring equal employment obtain a paper or digital copy of their personnel 昀椀le. An employee may opportunities to quali昀椀ed individuals with disabilities, BB&N will make request access to personnel records no more than twice per calendar reasonable accommodation(s) that are medically necessary for the known year. If an employee does not agree with information included within physical or mental impairments of an otherwise quali昀椀ed employee their personnel 昀椀le, they may submit a written statement to the 昀椀le with a disability, unless BB&N determines, in its sole discretion, that such explaining their position. accommodation(s) would result in undue hardship to the school. BB&N will also make accommodations to those who are nursing in accordance Reimbursement with the state Pregnant Workers Fairness Act. The school prefers to pay vendors directly for services rendered. Any employee who seeks an accommodation must comply with the However, there are times when it is necessary for employees to incur following process: expenses on behalf of the school. • Notify manager and Human Resources with the request for an The school will reimburse employees for all usual and reasonable accommodation to perform the essential functions of the job. expenses related to travel, meetings and entertainment conducted • Provide Human Resources written documentation from a medical on behalf of the school in accordance with the school’s Travel and provider supporting the need for an accommodation. The written Entertainment Expense Reimbursement Policy. Reimbursement will be documentation must include the name of the medical provider, made in a timely and e昀케cient manner upon the receipt of a completed the anticipated duration of the need for an accommodation Travel & Entertainment Expense Reimbursement Form along with the (e.g. temporary for a speci昀椀ed number of months or permanent appropriate supporting documentation and approval. accommodation), the medical basis for the accommodation and Required Trainings the speci昀椀c functional limitation the employee is experiencing. After receiving the required medical information, Human Employees will be noti昀椀ed of all required trainings. In the event an Resources will meet with the employee to engage in an interactive employee is absent from a particular training, they are required to make dialogue regarding the functional limitations caused by the up the session in a timely fashion. disability and potential reasonable accommodations, if any, that are available and do not create an undue hardship. Separation from Employment BB&N will then either: approve the requested accommodation; o昀昀er a Upon separation from employment at the school, all BB&N property reasonable alternative; or deny the requested accommodation. Human must be immediately returned to the Business O昀케ce or the appropriate Resources will notify the employee of the school’s decision. department. Examples of BB&N property includes, but is not limited to, access cards, keys, laptops, school parking tags, and cell phones. Typically, Record Retention and Employee Files non-faculty email and voicemail accounts will be closed upon separation. All 昀椀les and records including student 昀椀les, admission applications, personnel records, medical information, and recruitment materials, including resumes are the property of BB&N, and are subject to BB&N policies and procedures for record retention. - 20 -