2026-2027 Off-Boarding Guide

OFF - BOARDING PROTOCOLS FACULTY & STAFF BUCKINGHAM BROWNE & NICHOLS SCHOOL 2026 – 2027

HR & BENEFITS

HEALTH INSURANCE Faculty who are leaving after having worked September - June, and/or who are currently receiving BB&N medical and/or dental insurance benefits: ○ Will continue to have coverage through August 31 of the year worked; ○ Will receive pay through August 31 of the year worked. Specifically, the last June paycheck will be in the form of a lump sum payment including pay through August, less applicable deductions (ex. employee medical/dental contributions). ○ Will receive a COBRA Election Notice from HealthEquity before August 31 of the year worked. This notice allows the former BB&N faculty member to either: i ) waive the continuation of medical and dental insurance; or ii) elect coverage continuation under COBRA. COBRA elections require the former employee to pay the full cost of the medical/dental insurance plus a 2% administration fee and continuing per the details in the HealthEquity letter. If the former BB&N employee elects COBRA coverage all monthly payments and administration are outsourced to HealthEquity . A complete explanation of the benefit options available under COBRA will be available through HealthEquity before August 31. HealthEquity customer service can be reached at 877 722 2 667. Staff who are leaving BB&N remain on the BB&N medical and dental insurance plans through the last day of the month in which they work. ○ As soon as possible before the last day of BB&N work the exiting Staff member will receive a COBRA Election Notice from HealthEquity. This notice allows the former BBN Staff member to either: i ) waive the continuation of medical and dental insurance; or ii) elect coverage continuation under COBRA. ○ COBRA elections require the former BBN employee to pay the full cost of the medical/dental insurance plus a 2% administration fee, beginning after the end of BBN coverage or within a 45 day window, as explained in the HealthEquity notification. The former BBN employee may elect COBRA continuation coverage through Reimbursement Specialists Inc. A complete explanation of the benefit options available under COBRA will be sent from HealthEquity to the former Staff member’s home address. HealthEquity customer service can be reached at 877 722 2667. 2026 - 2027 Offboarding Guide | 2 FACULTY: STAFF:

LIFE INSURANCE Faculty/Staff have the following options under MetLife for Life and Supplemental Life Insurance: 3 BB&N paid Life Insurance ○ BB&N currently provides 1x base salary up to $100,000 in life insurance to BB&N faculty/staff who work more than 30 hours per week. Upon leaving BB&N’s employ, this insurance may be converted to a Whole Life policy with MetLife. Please see the attached MetLife Application to Convert Life Insurance at the employee’s own cost. Supplemental Life Insurance, Voluntary Critical Illness Insurance, and Voluntary Accident Insurance ○ BB&N covers 100% of the premium costs of Life and Accidental Death and Dismemberment Insurance through MetLife. Employees are automatically enrolled in this coverage once they become eligible. Additional employee Life insurance on an employee - paid basis is also available. ○ Exiting employees may elect to carry over Supplemental Voluntary Life Insurance, Voluntary Critical Illness Insurance and/or Voluntary Accident Insurance. To do so please use the MetLife Portability form. Participants have 31 days after leaving BB&N in which to complete and return the form(s) to MetLife. ○ Converting and/or porting Life and Supplemental Life Insurance is a personal decision between each departing faculty/staff member and MetLife. Please contact MetLife Life Insurance toll - free at 1 - 888 - 252 - 3607 with questions or for assistance. 2026 - 2027 Offboarding Guide | 3

HR & BENEFITS (CONTINUED) TIAA 4 Departing Faculty ○ For those faculty terminating at the end of the Academic year, the last day of TIAA participation is the last payroll date in June, with contributions from BB&N reflected through August 31. Otherwise, the last day of plan participation is the last day worked. Departing Staff ○ Contributions to TIAA as well as the BB&N match cease on the last day of employment at BB&N. ○ Departing Faculty/Staff are encouraged to contact TIAA directly to evaluate investment options and determine whether they would like to continue to hold money under the BB&N TIAA plan. There is no requirement for a minimum investment; plan participants may keep their money in TIAA after leaving, indefinitely or explore other options. ○ TIAA contact information: https://www.tiaa.org/public/tcm/bbn | 1 - 800 - 842 - 2252 ADP o Departing employees are encouraged to retain their login ID and password for ADP. Faculty/Staff continue to have access to ADP to view and download both pay statements and W - 2’s for 3 - 5 years after employment. Here is the link for ADP . Update Contact Information o BB&N asks all departing Faculty/Staff to update ADP with their current personal email, phone number, and mailing address. 2026 - 2027 Offboarding Guide | 4

HR & BENEFITS (CONTINUED) Institutional Archives ● BB&N is fortunate to have institutional archives, which serve to document the school’s history and make those materials available to community members and researchers. As members of the BB&N community, the work of every faculty/staff member is a key piece of that history and the school hopes to represent every experience in the collection. Please reach out to Esme Rabin < erabin@bbns.org >, the school archivist, to schedule a short one - on - one Zoom call as part of the off - boarding process. ● A link to Esme’s calendar is provided here for your convenience. Exit Interview Survey ● BB&N has an Employee Exit Interview Survey. Participation allows the school a confidential platform to learn from Faculty/Staff collective and individual experiences. Please fill out the survey before you leave here . 2026 - 2027 Offboarding Guide | 5

INFORMATION TECHNOLOGY (IT)

INFORMATION TECHNOLOGY (IT) IT Equipment Return Protocol ● IT will notify employees of equipment to be returned to HR before the employee’s departure. Before departure the employee sets up time to meet with IT and discuss hand - off of property/ask any questions regarding return protocol. It is the responsibility of the Asst. Director and/or Department Head to ensure that all property is returned to IT before the employee’s departure. Google Suite ● This includes email, google docs, contacts, classroom, keep, etc. ○ Faculty/Staff who voluntarily leave or retire from BB&N have the ability to take their data within the G - Suite ecosystem with them when they leave BB&N. If this leave happens at the end of the academic year, Faculty/Staff will have until June 30 to extract their data. Faculty/Staff member should submit an FMX Ticket for all Technology requests. FMX Ticket for the Technology Help desk. ○ NOTE: In all of these instances, BB&N owns all Faculty/Staff data and retains a copy of this data. Documents in Shared, Team Drives are owned and retained by BB&N. 2026 - 2027 Offboarding Guide | 7

BB&N issued keys need to be returned to the Campus Director or your immediate supervisor on the last day of employment. Key fobs and ID need to be returned to Human Resources. If you are unable to coordinate a drop - off, please email hr@bbns.org for assistance. BB&N provides T - Passes to Faculty/Staff from September through June. For Faculty/Staff members using a T - Pass, the T - Pass is valid through the end of the month in which you are ending your employment. SECURITY 2026 - 2027 Offboarding Guide | 8 TRANSPORTATION SECURITY & TRANSPORTATION

QUESTIONS? PLEASE FEEL FREE TO CONTACT THE OFFICE OF HUMAN RESOURCES AT HR@BBNS.ORG