GENERAL POLICIES • Provide the Human Resources O昀케ce written documentation from a medical provider supporting the need for an accommodation. The written documentation must include the name of the medical provider, the anticipated duration of the need for an accommodation (e.g., temporary for a speci昀椀ed number of months or permanent accommodation), the medical basis for the accommodation, and the speci昀椀c functional limitation the employee is experiencing. After receiving the required medical information, the Director of Human Resources will meet with the employee to engage in an interactive dialogue regarding the functional limitations caused by the disability and potential reasonable accommodations, if any, that are available and do not create an undue hardship. BB&N will then do one of the following: approve the requested Reimbursement accommodation, o昀昀er a reasonable alternative, or deny the requested The school prefers to pay vendors directly for services rendered. accommodation. The Human Resources O昀케ce will notify the employee However, there are times when it is necessary for employees to incur of the school’s decision. expenses on behalf of the school. Record Retention and Employee Files The school will reimburse employees for all usual and reasonable All 昀椀les and records including student 昀椀les, admission applications, expenses related to travel, meetings, and entertainment conducted personnel records, medical information, and recruitment materials, on behalf of the school in accordance with the school’s Travel and including resumes, are the property of BB&N, and are subject to BB&N Entertainment Expense Reimbursement Policy. Reimbursement policies and procedures for record retention. will be made in a timely and e昀케cient manner upon the receipt of a completed Travel & Entertainment Expense Reimbursement BB&N maintains a personnel 昀椀le for each employee. The personnel Form (found on BB&N Go) along with the appropriate supporting 昀椀le generally includes the employee’s job application, resume, records documentation and approval. of training, documentation of performance evaluation, and other employment records. Required Trainings Employees will be noti昀椀ed of all training requirements. In the event an Employees who wish to review and/or obtain a copy of their own employee is absent from a particular training, they are required to make personnel 昀椀le must submit a written request to the Human Resources up the session in a timely fashion. O昀케ce. Within 5 business days following the receipt of a written request, an employee may review their personnel 昀椀le at BB&N’s o昀케ces and/or Separation from Employment obtain a paper or digital copy of their personnel 昀椀le. An employee may Upon separation from employment at the school, all BB&N property request access to personnel records no more than twice per calendar must be immediately returned to the appropriate department. Examples year. If an employee does not agree with information included within of BB&N property include, but are not limited to, access cards, keys, their personnel 昀椀le, they may submit a written statement to the 昀椀le laptops, school parking tags, and cell phones. Typically, non-faculty email explaining their position. and voicemail accounts will be closed upon separation. - 21 -